The name of the Society shall be the “Southwell Choral Society” referred to as the ‘Society’ throughout this document.
The objects of the Society are to advance, improve, develop and maintain the Society members and the public education in and appreciation of, the art and science of music in all its aspects by any means that the trustees see fit, including through the presentation of public concerts and recitals.
Membership is terminated if any membership fees due are not paid in full within three months of being due; or the member is removed from membership by a resolution of the committee that it is in the best interest of the Society that his or her membership is terminated.
Any decision made by the committee to terminate a membership is final.
In furtherance of the objects but not otherwise, the Committee may exercise the following powers:
1. Power to raise funds and to invite contributions provided that in raising funds the Committee shall not undertake any substantial permanent trading activities and shall conform to any relevant requirements of the law.
2. Power to buy, take on lease or exchange any property necessary for the achievement of the objects and to maintain and equip it for use.
3. Power to co-operate with other charities, voluntary bodies and statutory authorities operating in furtherance of the objects or of similar charitable purposes and to exchange information and advice with them.
4. Power to appoint and constitute such advisory committees as the Committee may think fit.
5. Power to do all such other lawful things as are necessary for the achievement of the objects.
1. The trustees may regulate their proceedings as they think fit, subject to the provisions of this constitution.
2. There shall be a quorum when four members of the committee for the time-being are present at a meeting and no decision may be made by a meeting of the committee unless a quorum is present at the time the decision is purported to be made.
3. Questions shall be determined by a majority of votes of the members of the committee present and voting on the question, but in the case of equality of votes, the chairman of the meeting shall have a second or ‘casting’ vote.
4. The committee shall keep minutes of the proceedings of meetings of the committee and any sub-committee.
5. The committee may appoint one or more sub-committees, consisting of three or more members of the committee, for the purpose of making any enquiry or supervising or performing any function or duty which, in the opinion of the committee, would be more conveniently undertaken or carried out by a sub-committee.
6. Where the Society has a paid conductor or musical director, he or she may attend committee meetings except where his or her position or payment is being considered. He or she shall not be eligible to vote in a committee meeting.
Within six weeks of the end of each financial year the members shall be summoned to an Annual General Meeting of which at least fourteen days notice shall be given.
The committee shall present a report of the year’s activities and the accounts for the year ended 31st August at the Annual General Meeting and the annual accounts shall be approved by the members by a simple majority vote.
The committee can call a Special General Meeting at any time but must give at least fourteen days notice to members.
The Constitution may be amended by a two-thirds majority of the members present at an Annual or Special General Meeting, provided that nothing herein contained shall authorise any amendment which shall have the effect of the Society ceasing to be a Charity. The committee shall send a copy of the amended constitution to the Charity Commission.
In the event of the winding up or dissolution of the Society, any remaining assets after all liabilities have been discharged shall not be paid or transferred to any member or members of the Society, but shall be transferred to a charitable organisation whose objects are similar to those of the Society and whose rules preclude the distribution of assets and income among members.