SOUTHWELL CHORAL SOCIETY
The name of the Society shall be the “Southwell Choral Society”
referred to as the ‘Society’ throughout this document.
The objectsof the Society are to advance, improve, develop and maintain the Society members and the public education in and appreciation of, the art and science of music in all its aspects by any means that the trustees see fit, including through the presentation of public concerts and recitals.
1. The Society and its property shall be managed and administered by a committee comprising the officers and other members elected in accordance with this constitution. The officers and other members of the committee shall be the trustees of the Society.
2. The Society shall have at least the following officers:
(c) Concert Secretary
(d) Bookings Secretary
More officer roles can be appointed if deemed necessary by the committee
3. A committee member must be a member of the Society or a Friend of the Society.
4. The number of committee members shall be not less than 7 and not more than 12 members or Friends.
5. The committee members shall be elected by and from the Society’s members at the Annual General Meeting. Committee members shall serve for one year and be eligible for re-election for up to a maximum of five years service. Officers may be re-elected to serve a maximum of three years in any one post, as part of their five years service.
6. The committee may appoint any person who is willing to act as a member of the committee. They may also appoint committee members to act as officers. Any committee member or officer so appointed shall then stand for election by members at the next Annual General Meeting.
7. The committee may appoint one of the committee members (who may be an office holder) to act as vice-chair.
A committee member shall cease to be a trustee or hold any office with the Society if he or she:
1. is disqualified from acting as a trustee by virtue of sections 178 and 179 of the Charities Act 2011 (or any statutory re-enactment or modification of that provision); or
2. ceases to be a member of the Society.
In furtherance of the objects but not otherwise, the Committee may exercise the following powers:
1. Power to raise funds and to invite contributions provided that in raising funds the Committee shall not undertake any substantial permanent trading activities and shall conform to any relevant requirements of the law.
2. Power to buy, take on lease or exchange any property necessary for the achievement of the objects and to maintain and equip it for use.
3. Power to co-operate with other charities, voluntary bodies and statutory authorities operating in furtherance of the objects or of similar charitable purposes and to exchange information and advice with them.
4. Power to appoint and constitute such advisory committees as the Committee may think fit.
5. Power to do all such other lawful things as are necessary for the achievement of the objects.
1. The trustees may regulate their proceedings as they think fit, subject to the provisions
of this constitution.
2. There shall be a quorum when four members of the committee for the time-being are present at a meeting and no decision may be made by a meeting of the committee unless a quorum is present at the time the decision is purported to be made.
3. Questions shall be determined by a majority of votes of the members of the committee present and voting on the question, but in the case of equality of votes, the chairman of the meeting shall have a second or ‘casting’ vote.
4. The committee shall keep minutes of the proceedings of meetings of the committee and any sub-committee.
5. The committee may appoint one or more sub-committees, consisting of three or more members of the committee, for the purpose of making any enquiry or supervising or performing any function or duty which, in the opinion of the committee, would be more conveniently undertaken or carried out by a sub-committee.
6. Where the Society has a paid conductor or musical director, he or she may attend committee meetings except where his or her position or payment is being considered. He or she shall not be eligible to vote in a committee meeting.
11. Special General meeting (SGM)
The Constitution may be amended by a two-thirds majority of the members present at an Annual or Special General Meeting, provided that nothing herein contained shall authorise any amendment which shall have the effect of the Society ceasing to be a Charity. The committee shall send a copy of the amended constitution to the Charity Commission.
In the event of the winding up or dissolution of the Society, any remaining assets after all liabilities have been discharged shall not be paid or transferred to any member or members of the Society, but shall be transferred to a charitable organisation whose objects are similar to those of the Society and whose rules preclude the distribution of assets and income among members.